By Gretchen Johnson, President of InterCom and Owner of WordPlay Marketing Communications
My daughter bought me a coffee mug last year that extolls a deeply treasured personal goal of mine: “Do more of what you love!” Whether it’s work, family time, travel or tennis, I strive to enjoy the experience and not stress about the minutia. Thanks to technology, I can! Following are my favorite apps for saving time, staying on top of projects and commitments, and maintaining my home and business records.
A workspace for everything.
Cost: Free for Basic, $34.99/year for Plus and $69.99/year for Premium
Save articles and web pages to Evernote with a single click. When referencing sources, the information is at your fingertips. You can also enter information by keying it in, dictating it or snapping photos. With a bit of organizing tags and titles, it is easy to retrieve anything you’ve stored with a simple search. Evernote digitizes photos and scans, and the information becomes searchable. It works across platforms and can serve as a shared workspace for groups. I file travel itineraries, tickets and confirmations on Evernote and breeze through airport and hotel check-ins. A few minutes of waiting almost anywhere can be used for billable projects.
Digital time clock for tracking billable hours
Cost: $9.99 one-time fee with upgrades available
On-Core Time Master is a handy phone app that lets me start and stop a time clock for every client project. At the end of a billing cycle, it tells me who to bill and for what. Though I don’t use its extended capabilities, it also offers electronic invoicing. It reports in cvs or pdf formats. Manage the system from Time Master Central on your Mac or PC.
Effortlessly track business mileage.
Cost: $5.99/month or $59.99/year
Download MileIQ and it operates in the background of your smartphone. At the end of the day or week, tap the app and it displays your unfiled trips. Swipe left for personal and right for business. Added features allow you to automatically categorize repetitive outings, add notes, add receipts or organize by client or project. When you’re ready to report your trips — weekly, monthly, quarterly or only at tax time — a cvs or pdf file neatly summarizes your travel and lets you plug in additional detail. MileIQ saves enormous time and frustration when preparing tax files. I don’t drive a lot for business, and it easily pays for itself.
Free basic version. Premium access is $29.95/month or $139.95/year
Grammarly checks for some 250 types of spelling, grammar, and punctuation errors. It catches redundancies and overused words and phrases. With its plugin for Safari, it also proofs my work online in apps like Gmail, Facebook, and Linkedin. It also boasts a plagiarism checker, just in case. The paid version is integrated into my operating system.
Organize receipts and records
Cost: $5.99 to $24.99/month
I add Neat with some reservation. I began using this software when it was an out-of-box solution and didn’t require a subscription. I’m struggling a bit with the transition. But I have to admit; it’s a fabulous system for organizing records and receipts for easy access and simple reporting. I throw receipts into a pile and scan them periodically – not as frequently as I should. At the end of the year, it is easy to queue and save expense reports for my tax accountant. And paper clutter is virtually eliminated.